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Food Vendors
May 31, June 1, 2, 3, 2012 Spaces for Food Concession Booths are by invitation only
Please email your complete information (menu, size of food trailer, which side you serve from and photo) in order to be consider as a vendor at the All-American Country Hoedown. Application and Guidelines will be sent you upon reuqest.
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Craft/Commercial Booth Vendors Policies and Procedures
May 31, JUNE 1, 2, 3, 2012
The All-American County Hoedown Festival Committee welcomes you! Please take a moment to read the following rules and regulations before submitting your application to ensure a successful event.
Location: Campbellsburg is located 9 miles Northwest of Salem off of State Road 60 and approximately 10 miles Southeast of Spring Mill State Park. We are 45 miles Northwest of Louisville, KY and 45 miles south of Bloomington, Indiana.
1. This agreement is for craft and commercial booth vendors. Acceptance for all vendors will be at the discretion of the All-American County Hoedown Festival Committee.
2. The vendor agrees that the All-American County Hoedown Festival Committee may revoke this Agreement at any time for any reason and that Vendor’s damages will be limited to refund of the fee paid.
3. Disclaimer: In consideration for the following, I for myself, my heirs, executors, and administrators waive and release any and all rights for claims for damages I may have against any of the sponsors (Town of Campbellsburg, Campbellsburg Betterment Committee, All-American Country Hoedown Festival Committee Officials, Campbellsburg Parks Board and/or other organizers) of this event known as the 17th. All-American Country Hoedown in Campbellsburg, Indiana, which may arise as results of my participation.
4. This Agreement is for space only. The All-American County Hoedown Festival will not supply extension cords, tables or other equipment. The All-American County Hoedown Festival will not be responsible for manpower needed to place trailers and equipment.
5. Cancellations or No-Shows. In the event of an emergency, the All-American County Hoedown Festival Committee will take each situation into consideration and bring it to a vote prior to any refunds.
6. Placement for vendors is at the discretion of the All-American County Hoedown Festival Committee. Each application will be reviewed and their needs considered before space assignment is made.
7. The All-American County Hoedown Festival will provide general security after festival hours. The All-American County Hoedown Festival Committee will not be responsible for any equipment left on the festival site after tear-down Sunday Evening. The All-American County Hoedown Festival is not responsible for lost, stolen or damaged items, equipment, etc. The All-American County Hoedown Festival is not responsible for accidents or injuries.
8. All booths, equipment and supplies MUST be removed after closing on Sunday Evening at 7:00 pm
9. Sharing, trading or selling a contracted booth space is strictly forbidden without written approval from the All-American County Hoedown Festival
10. It is the responsibility of each contracted vendor to clean up around the contracted booth area on a continual basis throughout the duration of the Festival. Full trash bags must be placed at trash pickup area.
11. Setup times will be as follows: Set-up time will be on Thursday or Friday from 10:00 a.m. until 6:00 p.m. and on Saturday from 6:00 a.m. until 9:00 a.m. All vehicles must be out of the exhibit area during the festival hours.
12. Special parking needs MUST BE CLEARED with festival committee PRIOR to your arrival
NOTE: We have no electrical or water supplies for motor homes on festival grounds. If you will need parking for a motor home please include this request with the signed contract.
13. Booth Hours:
Friday, June 1st. Seniors Day and will conclude with a Musical Entertainment in the Shelter Building (optional)
Saturday, June 2nd. Vendors are required to open at 9:00 a.m.
Sunday, June 3rd Vendors will need to be open from 12:00 noon until closing.
14. Absolutely no teardowns will be permitted prior to 5:00 pm Sunday unless otherwise instructed by the All-American County Hoedown committee or special arrangements have been made prior to festival. Any vendor leaving before 5:00 pm Sunday will not be eligible to participate in the All-American Country Hoedown Festival the following year.
15. Non-compliance of the rules as outlined in this agreement or in further written notices will result in removal of vendor with no refund due.
16. Payment in full must accompany the application. Make checks payable to: All American Country Hoedown
Mail to: All-American Country Hoedown Festival
PO Box 4
Campbellsburg, IN 47108-0004
To secure your spot payment must be received by May 15th. 2012. Keep this sheet for your records. If your Application has been accepted you will receive a confirmation around the 15th.of May or a return of your application with a full refund.
DECORATING: All exhibitors are encouraged to decorate their booths with red/white/blue or American flags.
SPONSOR: This event is co-sponsored by the Campbellsburg Betterment Committee. Funds raised by this event are used for community projects. We are striving to present a show of high quality and reserve the right to refuse entries at our discretion. There will be an information booth set-up if any problems should arise. Activities that will be a part of this event will include a parade on Sunday afternoon, entertainment (country and gospel music), food booths, games, contests, and much more. We sure hope that you'll be joining us this year for the 16th Annual All-American Country Hoedown Festival.
Rules: Exhibitors must apply on the official entry form or a copy there of. The festival committee reserves the right to ask that any items be removed from your booth that may be deemed to be in poor taste. This is strictly a family oriented event. Exhibitors are asked to submit photos if at all possible of their work, especially if this is your first time to attend.
NO FIREARMS OR PORNOGRAPHIC MATERIAL WILL BE ALLOWED. NO INDIVIDUAL SPEAKERS, SOUND SYSTEMS, BULLHORNS OR MUSIC WILL BE ALLOWED IN BOOTHS.
For information please contact:
Melissa Easton, 812-896-2781 / Festival Chairperson Carl Johnson at 812-755-4987 / Entertainment and Parade Diane Callahan at 812-755-4274 / General Information Lodging: James Wilkins House Bed and Breakfast - The number is 866-248-9198 or 812-755-4274, www.jameswilkinshousebnb.com
email: diane@jameswilkinshousebnb.com |